Privacy Statement

The Wound, Ostomy, and Continence Nursing Certification Board (WOCNCB) has created this privacy statement (“Policy”) in order to demonstrate its firm commitment to the privacy and the confidentiality of its certificants.

Information Collection and Storage

Collection of Personal Information

Certification records shall be retained by the WOCNCB via electronic database. Records are password protected by many layers on the computer network – Windows sign-in id and password, database sign-in id and password, as well as firewall and virus protections on the network. These passwords are further protected by requiring periodic changes by the user. WOCNCB staff must further adhere to the confidentiality policies in this manual.

Verification of certification credentials and expiration dates are posted online and is available to the public at www.WOCNCB.org with all other information being held private (such as contact and demographic information). Each certificant gives permission to allow the public viewing of their records via signature on the exam application.

Example of database record:

Samantha Brann, RN BSN CWOCN
350 Highway J
Southtown, WI 53000
E-mail: sbrann@yahoot.net
Phone: (410) 123-4567
Certified Wound, Ostomy, Continence Nurse (CWOCN)
Earned: 7/15/2005 valid through September 30, 2010

Storage of Personal Information

This information is retained in the active database permanently for historical whether or not the certificant is certified.

Credit card information obtained for purposes of application processing is not stored with the certificant record or available to other certificants. WOCNCB staff retain this information separately for internal processing only.

Information Use
The specific responsibilities of the WOCNCB and staff are listed below.

The WOCNCB has access to your contact information as a part of its oversight responsibilities. These duties include:

  • Oversight of activities of the WOCNCB staff
  • Communicating with certificants and committees on issues and coming events
  • Reporting on WOCNCB activities, goals and achievements
  • Developing strategic and tactical direction for the WOCNCB

Each member of the WOCNCB is required to sign a confidentiality agreement when taking office.

The WOCNCB’s staff uses this information to maintain certificant status, and to provide all current certificants with standard Board communications. These include:

  • WOCNCB publications (i.e., Newsletter)
  • WOCNCB e-mail notices (i.e., e-Newsletters)
  • WOCNCB recertification notices and information
  • WOCNCB elections ballot notices
  • Online web site access support

All WOCNCB staff members are required to sign a confidentiality agreement.

Web Site Access
Certificant-only use of the WOCNCB if applicable will be accessed with certificant ID Number and a specific password , assigned by the WOCNCB staff office.

This site has security measures in place to protect against the loss, misuse and alteration of the information under our control.

The site is audited on a periodic basis to attempt to keep it up to date with good security practices, and protective measures are implemented on the site hosts. Sections of the site are reserved for ISSA members only and are protected from access by other individuals. Personal member information is not stored on the web server. All such information is stored only on protected internal servers at the host site.

Corrections & Updates
Members may request changes to their certificant listing

  1. via email to:
  2. via mail to:
    555 E. Wells Street, Suite 1100
    Milwaukee, WI 53202
  3. by phone:
    888-496-2622 or 414-289-8721

Changes to this Policy
The WOCNCB may amend this Policy from time to time. If we make any substantial changes to the way we use certificant’s Personal Information we will notify them by e-mail and a prominent notification on our website.

If you have any questions about this privacy statement, the practices of this Web site, or your dealings with it, or have a concern that these privacy provisions are being violated in some way, please contact the WOCNCB.

The Value of Certification Nurses
The Value of Certification Administrators
The Value of Certification Consumers